> From Jim Frankish and Allan Best
>
>Below is a job description for the position of Program Administrator
>associated with our six-year, CIHR Research Training Program.  Salary
>range $40-45K. An electronic version of the ad is available on request.
>
>We are looking for someone with a combination of
>
>a) interest and strong experience in community health promotion
>b) research project management skills
>c) ability to develop and coordinate training activities and resources
>(required)
>d) the other qualifications described in the posting
>
>We would greatly appreciate it if you could forward this posting to any
>suitable candidates and/or email lists that you might know of. Interested
>parties should contact me by e-mail. All suitable applicants will be
>required to go through the University's standard, personnel-selection
>procedures.
>
>Thanks for your help. Jim
>
>
>JOB DESCRIPTION
>
>Canadian Institute of Health Research Training Program in Community
>Partnership Research
>
>POSITION IDENTIFICATION
>Position Classification: M&P, Social Science Research Research, Level TBD
>Position Title: Training Program Administrator
>Faculty: Faculty of Graduate Studies
>Division: Institute for Health Promotion Research
>
>BACKGROUND: Our six-year, training program is designed to create
>successful learning systems for community-based, health research. It will
>attract the best mentors and learners from across Canada and
>internationally. The four target learner groups are graduate students,
>postdoctoral fellows, community program managers/learners, and policy
>makers. The objectives are to provide research training in a
>community-partnership approach that links research to policy and practice;
>to develop the sustained capacity of community-based practitioners and
>university researchers to engage in community partnership research; to
>educate researchers, policy makers, community members to create evidence
>for best practices; and to develop and disseminate curriculum materials
>for use regionally, nationally and internationally. The program will yield
>an innovative training model, enhanced capacity for research; and a cadre
>of trained researchers.
>
>JOB SUMMARY: This position will provide administrative leadership and
>direction to a CIHR-funded research-training program in the Institute of
>Health Promotion Research (IHPR). Responsibilities involve managing the
>Training Program's array of research, communications and educational
>activities. The IHPR position will work closely with a half time Research
>and Staff Coordinator at the Centre for Clinical Epidemiology and
>Evaluation (CCEE) at Vancouver Hospital. This position will be responsible
>for the financial administration of the training program; and for overall
>project and research cluster meetings, conferences, workshops in very
>close collaboration with the CCEE position.
>
>The Training Program Administrator is responsible for the day-to-day
>financial and administrative functions of Research Training Program
>associated with the Institute of Health Promotion Research. The position
>is intended to provide important leadership and guidance to the form and
>functioning of the Program. Key responsibilities include financial
>management of the training program; participating in hiring, managing
>clerical, research assistants, technical and research staff; overseeing
>the acquisition of research supplies and equipment; development of
>training curricula and resources and providing administrative support as
>required or as requested by the Co-Principal Investigators (Co-PIs).
>
>WORKING RELATIONSHIPS: The Training Program Administrator will report
>directly to the Co-PIs. S/he will work closely with the CCEE position,
>other training programs, research and clerical staff, graduate students,
>fellows, UBC faculty and community partners. The Training Program
>Administrator will be required to act as liaison with the Program's
>partners. This position will work with faculty, staff and students to
>develop partnerships, to foster communication with academic and community
>constituencies, and to develop and apply communication strategies.
>
>WORK PERFORMED
>Administration and Planning
>Develops and manages the Program's budget and accounts by overseeing
>expenditures, transferring funds as necessary, analyzing budget reports,
>forecasting resource requirements for reports, evaluating financial
>priorities, and preparing final financial submissions
>
>Oversees the maintenance of records, reconciliation of ledgers, including
>resolving discrepancies
>
>Ensures that contractual reporting and obligations undertaken by the
>Training Program are met
>
>Participates in preparation of strategic plans and develops methods to
>evaluate these plans
>
>Prepares progress and performance reports, for the program and specific
>"learning" clusters
>
>Advises the Co-PIs on resource allocations consistent with the Program's
>strategic objectives
>
>Works with Co-PIs in obtaining additional funding for research and
>training program expenses
>
>Oversees the dissemination of the Training Program's reports and other key
>documents
>
>Maintains liaison with other universities, community agencies, funding
>bodies, and governments
>
>Oversees the Program's computer network, website, email accounts, and
>software management
>
>Education
>Responds to inquiries from students, fellows, community learners, research
>associates, mentors
>
>Assists faculty, students, fellows and community learners with
>grant/personnel awards
>
>Participates in the development and preparation of educational and
>training materials
>
>Designs and manages educational activities (seminars, workshops,
>conferences) for the Program
>
>Research
>Liaises with Program's partners on research-related policies and procedures
>
>Participates in writing of grant proposals, articles, reports, newsletters
>and communiqués
>
>Attends meetings, conferences, workshops, etc as required
>
>Develops and coordinates materials for program meetings and actions
>arising from meetings
>
>EXERCISING JUDGEMENT/IMPACT OF DECISIONS: The work of the Training Program
>Administrator must be completed at a high level. S/he must be able to act
>independently in performing defined duties. S/he is required to alert the
>Co-PIs to any unusual situations, that may affect the Program, and to
>advise of problems that have arisen or can be anticipated. Errors in
>administration of the Program's activities could cause hardship and damage
>the reputation of the program. Decisions regarding new and existing
>activities influence the efficient daily operations of the program and
>errors in management could result in costly and time-consuming exercises
>that may affect staff morale and performance.
>
>SUPERVISION RECEIVED: The Training Program Administrator will report to
>the Co-PIs. S/he will be required to work independently and to display
>initiative, sound judgment and decision-making. S/he will make
>recommendations regarding administrative, budgetary and research planning
>to the Co- PIs and the Program Advisory Committee.
>
>SUPERVISION GIVEN: The Training Program Administrator will participate in
>the selection, management, and evaluation of clerical, technical and
>research staff that include full and part-time research assistants,
>graduate students and work-study students.
>
>WORKING CONDITIONS: This position is located in a semi-private office at
>the Institute in the Library Processing Building at UBC. IHPR has a suite
>of offices with computer, library and administrative facilities and
>equipment. The position requires local travel for meetings with community
>partners.
>
>ORGANIZATIONAL CHART (REQUIRED): The Training Program is overseen by the
>Co-PIs and further guided by a Program Advisory Committee.
>
>MINIMUM QUALIFICATIONS & SKILLS: Education - The preferred candidate will
>have a minimum of a Masters degree in a health-related field with related
>training, experience or administration qualifications or an equivalent
>combination of education, training and experience. Experience - S/he will
>have two-three years experience in a senior support position with emphasis
>on administration of health research activities and development of
>research-related, educational and training materials and activities.
>Proven experience in preparing educational and training materials,
>strategic plans, budgets and staffing is required. Experience in financial
>reporting, budget planning and forecasting a definite preferred. Previous
>working knowledge of UBC policies and procedures an asset. Skills -
>Experience with delivering presentations and preparing proposals and
>grants an asset. Computer experience is required. Effective oral and
>written communication, organizational, problem-solving and interpersonal
>skills are required. Requires a combination of ability to work
>independently and to display initiative, sound judgment and
>decision-making while functioning as a team member and interacting with
>others. This person must be flexible and perform well under pressure.
>Salary: Range $40-45K

Dr. C. James Frankish
Senior Scholar, Michael Smith Foundation for Health Research
Associate Director, Institute of Health Promotion Research
Associate Professor,  Graduate Studies & Health Care & Epidemiology
Room 308, Library Processing Centre, 2206 East Mall Vancouver BC V6T 1Z3
Office: 604-822-9205 Private fax: 604-822-9228
IHPR Office: 604-822-2258, 604-822-9210
[log in to unmask] Web Site http\\www.ihpr.ubc.ca

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