PARTICIPATORY
MONITORING AND EVALUATION
WORKSHOP
July 23-28,2001
Ottawa, Canada
Mosaic.net International will be organizing a six day workshop on
Participatory Monitoring and Evaluation (full details at
www.mosaic-net-intl.ca).
This Six-Day PM&E Workshop will show you how to:
*Rethink your own monitoring & evaluation strategies and approaches;
*Master and learn new innovative participatory PM & E tools for the
workplace;
*Facilitate PM & E processes for your project, programme or organization;
*Develop monitoring and evaluation plans in a more participatory manner;
*Integrate qualitative and participatory methods into monitoring and
evaluation.
Background:
Monitoring and Evaluation is a vital management tool. Communities,
organizations and development organizations need to know how effective
their efforts have been. But, a key question being asked is "Who should
make these judgements, and on what basis?". Too often, it is outside
"experts" who are completing the report card primarily to fulfil an
accountability function for the funding organization.
Participatory monitoring and evaluation (PM&E) is a different approach
involving a wide range of stakeholders such as local people, community
organizations, NGOs, and development agencies deciding together about how
to measure results and what actions should follow once this information has
been collected and analysed. PM&E can reveal valuable lessons and improve
accountability for all stakeholders, not simply the funding organization.
For local stakeholders, PM & E is an opportunity to build their own
capacity to reflect and analyse their program's progress and the action
that might be required to take corrective action. These are essential
ingredients to helping stakeholders to establish, own and implement their
own monitoring and evaluation systems.
Why You Should Attend?
It is imperative that we begin to critically examine more conventional
approaches to monitoring and evaluation that have failed to build capacity
of local stakeholders to reflect, analyse and act on their own initiatives.
Development initiatives must be more responsive and accountable to local
communities, organizations and Government. Involving local stakeholders in
a more participatory monitoring and evaluation process is critical to
building capacity, learning and action for informing their own
decision-making. Development agencies, NGOs and intermediaries can take a
leading role to
spearhead such efforts and develop monitoring and evaluation systems that
are more responsive.
Who Should Attend:
The workshop is intended for:
* Project Managers & Officers who are responsible for the monitoring and
evaluation of their programs/projects;
* Directors and Program staff of Monitoring and Evaluation units;
* Community leaders and workers with project responsibilities;
*Decision-makers who are looking at new ways to redesign their own
operations to make them more participatory and responsive to local needs;
* Consultants called upon to provide technical expertise in the
areas of PM and E.
**Action Researchers interested in applying qualitative
research methods to their work.
Workshop Structure:
This is an intensive six day workshop set in the community to maximize
learning, group interaction and networking. Sessions begin at 8:30 in the
morning and run all day including some evenings.
Day 1: Introduction to Participatory Monitoring and Evaluation (PM&E)
*Setting the context: the origins of participatory monitoring and evaluation
*Key concepts related to participatory monitoring and evaluation
*Who are the Question-makers in PM&E?
*Skills and attributes of a PM&E facilitator
Day 2: Learning the PM&E Tools
*Participants will learn a wide range of tools that are essential to
facilitating participatory monitoring and evaluation processes.
Participants will learn semi-structured interviewing, formulating open vs
close-ended questions, using qualitative and quantitative indicators.
Participants will have many opportunities to practice and hone their
facilitation skills learning how to effectively deal with saboteurs and
dominators. Finally, participants will be exposed to a range of PRA and PLA
tools
such as community mapping, ranking and sorting, venn diagrams, seasonal
calendars, and gender tools to be applied to a PM & E context.
Day 3: PM&E Clinic
*Participants will be asked in advance to send their own project or
organizational descriptions so that these can be use as case studies. The
clinic will provide participants hands-on opportunities to work on:
*phases of monitoring and evaluation
*designing a PM&E framework and action plan
*developing terms of reference for a monitoring and evaluation assignment
*establishing indicators
Community assignment teams will also develop strategies for their community
practicums.
Day 4 & 5: Practice PM&E Assignments in the Community
Mosaic will organize three-day community assignments based on monitoring
and evaluation needs and issues identified by the community. Project teams
will work together intensively, practicing tools learned in the workshop
and adapting them to real life situations.
Day 6: Group Reports, Building Your Action Plan & Evaluation
*presentation of team reports by each group
*preparing an action plan for when you return to your workplace
*evaluation and wrap-up.
How Will This be Achieved?
This is a practical, iterative and hands-on workshop. The format will vary
between small group work and discussion, plenary, and practical community
assignments to encourage the sharing of knowledge and application of
participatory concepts and tools to real life situations. Participants
will go out into the community on a daily basis to apply tools and to learn
by doing.
The community practice assignments will be in one of five different
communities in and around Ottawa. Teams of participants will carry out a
simulated participatory development exercise, using the tools learned in
the workshop. Where appropriate, links will be made to existing community
groups and their issues. Evening meetings and on-going team-building
exercises will be part of this process.
The Workshop Site and Accommodations
The workshop site has been selected to maximize the learning experience and
will take place at the Sandy Hill Community Centre conveniently located in
the heart of Ottawa.
Participants are responsible for arranging their own accommodations and
meals. Accommodations range in price from CAD $20-$120 per night depending
on your budget and taste. Accommodations listed on our enclosed information
sheet and the web site Briefing page are all within walking distance of the
workshop. Reservations should be made early to avoid disappointment.
Workshop Facilitators
Francoise Coupal is Director of Mosaic.net International, Inc. a private
consulting firm dedicated to providing innovative solutions to development.
Francoise is an experienced facilitator and trainer in participatory
methods having designed and delivered successful workshops for the World
Bank, the UNDP, CIDA, UNIFEM, the World Food Programme and a variety of
International Non-Governmental Organizations. Francoise has worked closely
with organizations to mainstream participatory methods and approaches into
their management practices. She is currrently working on developing a PM&E
system for a Maternal and Child Development Program in China. Francoise
holds graduate degrees from Johns Hopkins University and Carleton
University in International Affairs and Development Studies in particular.
She undertook her Bachelor of Arts at UCLA .
Helen Patterson works with Agrodev, a private consulting firm. She has
worked with various organizations including the World Bank, UNDP,CIDA, GTZ,
and has lived and worked in Malawi, Madagascar, Costa Rica and Egypt. She
has carried out training in participatory methods for project planning,
implementation, monitoring and evaluation with a wide variety of
organizations and community groups. Helen holds a B.A. in Economics from
McGill University, an M.Sc. in Agricultural Economics from the University
of Wales, and is currently carrying out graduate work at Concordia
University in Organizational Development and Change.
Registration Fee
Fee per participant: CAD$825.00+$57.75 GST or USD $695.00. (A 10 % discount
is given to NGOs, community groups and full-time students). Please note
that all participants should have a basic knowledge of English and be able
to express themselves in the English language.
The workshop fee includes: Workshop fees, a binder of tools and resource
materials, snacks and coffee.
We look forward to your participation. Please forward this email to
interested colleagues.
____________________________________________________
Francoise Coupal
Mosaic.net International, Inc.
705 Roosevelt Ave.
Ottawa, Canada K2A 2A8
Tel: (613) 728-1439; Fax: (613) 728-1154.
Details of our upcoming workshops for July and September 2001 on Participatory
Development; Participatory Monitoring and Evaluation and the Advanced
Facilitator's Retreat are now available on the World Wide Web at:
http://www.mosaic-net-intl.ca
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