The following email is rather long but looked of sufficient interest to AAO List members that I decided to forward it. It was originally posted to the list serv of the Association for Moving Image Archives. Iona McCraith, AAO Preservation Consultant ----- Original Message ----- From: "Steve Gilheany" <[log in to unmask]> To: <[log in to unmask]> Sent: Thursday, June 06, 2002 3:00 AM Subject: [AMIA-L] 3 Day Course in Document Imaging and Document Management: Summer 2002, Fall 2002 > ***** > 3 Day Course in Document Imaging and Document Management: Summer 2002, Fall > 2002 > ***** > > New paper on the shift in document imaging to 600 dpi scanning. Free .pdf > textbook now includes all new papers added during the past 3 months in both > the third and fourth printing of the Seventh Edition.. > > The course --- > > This document management and document imaging course is available free for > self-study on the Internet in the form of these whitepapers and slides, > which are available at [http://www.ArchiveBuilders.com/whitepapers]. All of > the materials can be downloaded with a single click and then printed with a > single click. All of the materials are in a single full text searchable PDF > file. All acronyms are spelled out. You can also download the materials as > native Microsoft Office files so that you can incorporate these materials in > your presentations or papers. The in-person course is free to graduate > students in library science and to persons traveling from Africa. If you > would like to attend in person, the course is taught as a three day class > four times per year in the Los Angeles area; with details at the website > above. > > This course is for managers who have been assigned to manage a document > imaging system, and must start immediately, but can spend three days to > study the subject and its background. This course is designed to assist > managers to be more effective in bringing the immediate and long term > benefits of document imaging and document management to their organizations > and to their organizations’ clients, customers, and constituents. Students > will gain an understanding of how document imaging can be used and managed > in both small and large-scale organizations. Document imaging is the > process of taking documents out of file cabinets, and off shelves, and > storing them in a computer. This course provides an understanding of the > details that there is often no time to review in the rush to implement a > system. The course content is intended to be useful to students in their > professional work for twenty years into the future and is also intended to > be useful for planning to preserve digital documents forever. The course > may be too broad for those students seeking to learn a specific software > application. Students will learn about the technology of scanning, > importing, transmitting, organizing, indexing, storing, protecting, > searching, retrieving, viewing, printing, preserving, and authenticating > documents for document imaging systems, and archives. Image and document > formats, metadata, XML (eXtensible Markup Language), multimedia, rich text, > PDF (Portable Document Format), GIS (Geographic Information Systems), CAD > (Computer Aided Design), VR (Virtual Reality) and GPS (Global Positioning > System) indices, image enabled databases, data visualization, finite element > analysis models, animations, molecular models, RAM (Random Access Memory) > based SQL (Structured Query Language) databases, knowledge management, data > warehousing, records inventories, retention schedules, black and white, > grayscale, and color scanning, OCR (Optical Character Recognition), > multispectral imaging, audio and video digitizing, destructive (lossy) and > non-destructive (lossless) compression, digital signatures and seals, > encryption, the three components of vision: resolution, color, and motion, > the imaging technology of continuous tone, halftoning, dithering, and > pixels, RAID (Redundant Array of Inexpensive Disks) fault tolerance, ECCs > (Error Correcting Codes for RAID, CD, and DVD), and mirrored site disaster > planning will be discussed. System design issues in hardware, software, > networking, ergonomics, and workflow will be covered. Emerging technologies > such as the DVD Digital Video Disc, HDTV (High Definition TV), and very high > speed Internet, intranet, and extranet links, Internet protocol stacks, and > Internet 2 will be presented. The course will include the DVD’s role in > completing the convergence of the PC and television, the convergence of > telephony, cable, and the Internet, the merging of home and office, the > merging of business and entertainment, and the management of the resulting > document types. Can everything be digitized? The course follows > Shakespeare through being (or not to be), love, wisdom, knowledge, > information, data, bits, and discernable differences (optical disc pits). > Many professionals including records managers, librarians, and archivists > work with document management issues every day. While not limited to these > professionals, this course builds on the broad range of tools and techniques > that exist in these professions. The class content is designed so that > students can benefit from each part of the class without fully understanding > every technical detail presented. This course is designed for non-technical > professionals. Several system designs will be done based on system > requirements provided by the students. System designs are done to provide > an understanding of the design process, not to provide guaranteed solutions > to specific problems. There is no hands-on use of scanning equipment. The > course is designed to improve the ability of non-technical managers to > participate in, and to direct, technical discussions. Instructional > techniques include storytelling, iconic objects, and videos. Interaction > between students is considered an important part of the learning experience. > > The course covers a wide variety of materials and provides a foundation for > understanding the many types of document management. However, some people > might find the materials presented too broad for their purposes. If, in the > course materials, you find a single area of great interest to you, but you > have no interest in the other topics, it might be better if you included > just a portion of the class in a self-study plan. Because the technology > continues to evolve rapidly, and the spread of technology is also occurring > rapidly, the course continues to evolve and is different each time it is > taught. > > Instructor: [log in to unmask], BA CS, MBA, MLS > Specialization in Information Science, CDIA (Certified Document Imaging > System Architect), CRM (Certified Records Manager), Sr. Systems Engineer, 20 > years of experience in digital document imaging. > > The next class is in the Summer: Friday, July 26, 2002, 8:00 AM to 6:00 PM, > Saturday, July 27, 2002, 8:00 AM to 5:00 PM, and Sunday, July 28, 2002, 8:00 > AM to 5:00 PM at the downtown Los Angeles Marriott Hotel, Conference Room > 312. There will also be a free visit to an archives and records center on > Monday, July 29, 2002, 8:00 AM to 11:00 AM. Beginning and ending times may > change slightly. See the website for the course description and location. > The Fall course is scheduled for Friday, October 18, 2002, 8:00 AM to 6:00 > PM, Saturday, October 19, 2002, 8:00 AM to 5:00 PM, and Sunday, October 20, > 2002, 8:00 AM to 5:00 PM. There will also be a free visit to an archives > and records center on Monday, October 21, 2002, 8:00 AM to 11:00 AM. > Enrollment is limited. Please call +1 (310) 937-7000 for questions about > the course. All enrollments are on a space available basis, with consent of > the instructor. The cost of the course is US$425.00 and includes a printed > copy of the course materials. Satisfaction guarantee: a full refund will be > made up to two weeks following the end of the course. The course carries no > credit. It is suggested that students submit the course materials for > continuing education credit review by their professional organizations. > Students are encouraged to read the course materials and to speak with the > instructor to determine if the course will be suitable for their purposes. > Archive Builders disclaims all responsibility beyond the presentation of the > course materials. 28995v111 27006v013 > > Because there is no charge for making a room reservation, and room costs > increase when availability is limited, students are encouraged to make > reservations as early as possible. The course materials are updated from > time to time, please check the version numbers. > > The instructor has taught classes similar to this course to document imaging > users and managers, in legal records management, to librarians and > archivists, and to various industry groups. He has worked in digital > document management and document imaging for twenty years. His experience > in the application of document management and document imaging in industry > includes: aerospace, banking, manufacturing, natural resources, petroleum > refining, transportation, energy, federal, state, and local government, > civil engineering, utilities, entertainment, commercial records centers, > archives, non-profit development, education, and administrative, > engineering, production, legal, and medical records management. At the same > time, he has worked in product management for hypertext, for windows based > user interface systems, for computer displays, for engineering drawing, > letter size, microform, and color scanning, and for xerographic, > photographic, newspaper, engineering drawing, and color printing. > > In addition, the instructor has nine years of experience in data center > operations and database and computer communications systems design, > programming, testing, and software configuration management. He has an MLS > Specialization in Information Science and an MBA with a concentration in > Computer and Information Systems from UCLA, a California Adult Education > teaching credential, and a BA in Computer Science from the University of > Wisconsin at Madison. His industry certifications include: the CDIA > (Certified Document Imaging System Architect), the AIIM Master, and AIIM > Laureate, of Information Technologies (from AIIM International, the > Association of Information and Image Management, [http://www.AIIM.org]), and > the CRM (Certified Records Manager) (from the ICRM, the Institute of > Certified Records Managers, an affiliate of ARMA International, the > Association of Records Managers and Administrators, [http://www.ARMA.org]). > > The following is an example of the course materials available at > [http://www.ArchiveBuilders.com] There are also several papers that > describe various document management topics in prose. > > Computer storage requirements for various digitized document types: > > 1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte) > (on average, black & white, CCITT G4 compressed) > > 1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte) > = 1 CD (ROM or WORM) > 2 file cabinets = 10 cubic feet = 1,000 MBytes = 1 GigaByte (GByte) > 10 file cabinets = 1 DVD (WORM) > > 1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) = > 1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes > 8 boxes = 16 linear feet = 2 file cabinets = 1 GByte > > Displays and projectors: > > UXGA 1600 x 1200 1.92 million pixels > HDTV = UXGAW (UXGA Wide) 1920 x 1200 2.304 million pixels > QXGA (Quad XGA) 2048 x 1536 3.146728 million pixels > QSXGA (Quad SXGA) 2560 x 2048 5.24288 million pixels > QUXGA (Quad XUXGA) 3200 x 2400 7.68 million pixels > QUXGAW or QUXGA-W (Quad UXGA Wide) 3840 x 2400 9.216 million pixels > > Steve Gilheany, CRM > Contact: [log in to unmask] > http://www.ArchiveBuilders.com >