Good afternoon list,

Please find information forwarded to me by the HR department at York Region regarding three different job opportunities.

Bests,

The Regional Municipality of York is recruiting for three positions: Regional Archivist; Supervisor, Corporate Information Asset Management; and Supervisor Information Asset Management Policy and Planning.  Please see the job postings listed below, and visit www.york.ca/careers to apply.

REGIONAL ARCHIVIST #15080

CORPORATE SERVICES DEPARTMENT

OFFICE OF THE REGIONAL CLERK

Location: Newmarket, Ontario

Full-Time, Salary $79,567 - $90,161 annually

Reporting to the Manager, Corporate Information Asset Management, is responsible for developing and managing the Region’s Records Storage and Archival services program as an integrated component of the lifecycle management of Regional records; managing the transfer, storage, retrieval and destruction of records stored both on-site and off-site for describing, preserving and providing access to records with any long term and historical value and acquiring, preserving and promoting the records in its holdings; appraising, arranging and editing permanent records and historically valuable documents; participating in research activities on archival materials; directing and supervising the safekeeping of all stored records, including archival documents and materials; and advising researchers on political, economic and social history of materials.

QUALIFICATIONS

·         Successful completion of a University Degree in Archival Studies, Library or Information Management or related field or approved equivalent combination of education and experience.

·         Member in good standing with the Association of Canadian Archivists.

·         Minimum three (3) years experience in an environment with responsibilities for managing a records and archival program, including evaluation, acquisition, preservation, storage and retrieval, and demonstrated supervisory or leadership experience.

·         Extensive knowledge of archival and records management concepts, standards, systems and practices.

·         Knowledge of existing and emerging standards related to archives, digital records, digital preservation and metadata and records preservation theory and methodology.

·         Working knowledge of historical, social science and genealogical research methods, conservation techniques and preservation programs.

·         Knowledge of practices and research emerging for the long term preservation of archived materials and digital records.

·         Demonstrated knowledge of relevant Standards, Acts and Regulations.

·         Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management, accountability, and flexibility/adaptability.

·         Management competencies including results/achievement, HR management, leadership, financial and business planning, decision making/judgement, representation, professionalism and job knowledge.

·         Computer literacy utilizing MS Office software applications.

·         Contemporary staff supervisory skills including knowledge of collective agreement administration and interpretation, labour relations principles and practices, and relevant employment legislation.

·         Good communication and facilitation skills to solicit donations of materials and to provide and liaise with researchers, public and other stakeholders.

·         Strong analytical, research, writing and presentation skills.

·         Ability to travel to off site locations in a timely and efficient manner, as required.

·         Ability to work outside regular business hours, as required.

Please apply on-line at www.york.ca by February 5, 2014 quoting competition #15080. We thank all candidates for their interest, however, only those selected for an interview will be contacted. For additional information on York Region, please visit the above-mentioned website.

SUPERVISOR, CORPORATE INFORMATION ASSET MANAGEMENT #15636

CORPORATE SERVICES DEPARTMENT

Location: Newmarket, Ontario

Full-Time, Salary $79,567 - $90,161 annually

Under the direction of the Manager, Corporate Information Asset Management, is responsible for supervising functions related to the corporate-wide information asset management Division for both paper and electronic record policies, procedures and practices; implementing the corporate records classification system, and vital records program; preparing the Region’s record retention bylaw, educational materials and delivering presentations to champion the corporate records and information management programs; and assisting the Manager with the development and implementation of paper and electronic corporate records and information management program and services.

QUALIFICATIONS

·       Successful completion of a Community College Diploma in Records and Information or Library Sciences from a recognized University or College, or equivalent combination of education and experience.

·       Minimum five (5) years experience in records and information management and related project management including demonstrated supervisory or leadership experience, preferably in a municipal environment.

·       Experience in assessing technology needs in a large organization and working knowledge of Electronic Document Management Systems i.e. Hummingbird PC Docs, Enterprise Content Management Systems.

·       Demonstrated knowledge Records and Information Management Systems to support best practices in paper and electronic records and information management (i.e. Versatile Enterprise).

·       Knowledge of trends in the use of current information technology and best practices to assist in the design and implementation of technical and specialized systems to meet the Region’s records and information management objectives.

·       Knowledge of archival records collections and the ability to develop archival displays.

·       Working knowledge of municipal government, federal and provincial statutes related to records and information management systems and records retention requirements.

·       Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management and accountability, and flexibility/adaptability.

·       Management competencies including results/achievement focus, human resources management, leadership, financial management, business planning, decision making/judgement, representation and professionalism and job knowledge.

·       Computer literacy in a Windows environment using databases, spreadsheet, word processing and presentation software.

·       Proven research skills related to technical and performance management issues in records and information management.

·       Demonstrated presentation skills to deliver training/information to varied audiences.

·       Ability to write technical policies, procedures and documentation for both technical and non-technical audiences.

·       Ability to exercise confidentiality, discretion and good judgement in dealing with internal and external customers and information.

·       Leadership ability to motivate staff and foster a positive team environment.

·       Ability to work outside of regular business hours on occasion as required.

Please apply on-line at www.york.ca by February 5, 2014, quoting competition #15636. We thank all candidates for their interest, however, only those selected for an interview will be contacted. For additional information on York Region, please visit the above-mentioned website.

SUPERVISOR, INFORMATION ASSET MANAGEMENT POLICY AND PLANNING #15635

CORPORATE SERVICES DEPARTMENT

Location: Newmarket, Ontario

Full-Time, Salary $79,567 - $90,161 annually

Reporting to the Manager, Corporate Information Asset Management, is responsible for providing corporate  policies and guidelines regarding the management of information and Information Asset Management (IAM) program support, development, review, research, analysis and coordination across the corporation in accordance with legislative obligations; assisting with the development of continuous quality improvement initiatives that drive continuous improvement throughout the organization, including process mapping and researching industry best practices; coordinating regulatory compliance of the Region’s information management systems and services with responsibility for overseeing audit processes and compliance.

QUALIFICATIONS

·         Successful completion of a University Degree in Public Administration, Business Administration  or related field or approved equivalent combination of education and experience.

·         Minimum three (3) years’ experience in policy and planning including interpreting, analyzing and recommending direction, policy development, project management, continues quality improvement and partnership development, preferably within a public sector environment.

·         Experience with policy development, analysis of legislation, interpretation and ability to make specific policy recommendations.

·         Valid Ontario Class “G” driver’s license and reliable vehicle for use on corporate business.

·         Demonstrated knowledge and understanding of records and information management functions and systems to support policies/best practices for the management of paper and electronic information.

·         Knowledge of trends in the use of current information technology policies and best practices to assist in the design and implementation of technical and specialized systems to meet information management objectives.

·         Knowledge of concepts and principles of Continuous Quality Improvement and knowledge of quality and risk indicators.

·         Working knowledge of municipal government and federal and provincial statutes related to records and information management systems and records retention requirements.

·         Experience in assessing technology needs in a large organization and working knowledge of Electronic Document Management Systems (e.g. Hummingbird, PC Docs, Enterprise Content Management Systems).

·         Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management, accountability, and flexibility/adaptability.

·         Management competencies including results/achievement focus, human resources management, leadership, financial management, business planning, decision making/judgement, representation and professionalism and job knowledge.

·         Computer literacy utilizing MS Office software applications.

·         Contemporary staff supervisory skills including knowledge of collective agreement administration and interpretation, labour relations principles and practices, and relevant employment legislation.

·         Ability to work outside regular business hours, as required.

Please apply on-line at www.york.ca by February 5, 2014, quoting competition #15635. We thank all candidates for their interest, however, only those selected for an interview will be contacted. For additional information on York Region, please visit the above-mentioned website.