Hi AAO Members! When I chose April 2nd as the deadline for registrations to the "Buried Treasure" Conference I forgot that it was Good Friday. Therefore, please forward your registrations to me as soon as possible so that I can ensure that there are enough muffins in the morning, and enough lunches at noon. The day is shaping up to be a very exciting symposium, taking all attendees through the benefits of both donating and receiving cultural properties as well as the mechanics of how to process applications for the Canadian Cultural Properties Export Review Board. As well, we will hear from expert textual, book and artifact appraisers who will tell us how evaluations of "fair market value" are derived. For the Archivists in the audience, you will hear how one company was able to put "real" dollars on the value of its records management program. Hudson's Bay Company has shown that corporate records can be worth millions of dollars. The HBC example is a great way to show your company that Archives are more than some nice old documents. The Federal Government encourages the preservation of Canadian history, and corporate history has considerable value for historians, journalists and other members of the business community. Archivists working for Canadian companies should consider how an income tax reduction would improve the profile of his/her program. I look forward to seeing you at the "Buried Treasure" symposium on April 6th. Please register early. Brenda Hobbs -----Original Message----- From: Lawrence E. A. Lee [SMTP:[log in to unmask]] Sent: March 23, 1999 4:32 PM To: [log in to unmask] Subject: Buried Treasure This has been forwarded on behalf of Karen Teeple, Manager Archival Services, City of Toronto Archives +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Buried Treasure - Corporations & Designated Institutions Working Together To Preserve Canadian History A full day is being devoted to the topic of donating and receiving Cultural Properties or Charitable Tax Credits for private collections of records and artifacts that have "outstanding national significance". In a recent landmark case (1994), Hudson's Bay Company donated the majority of its records and artifacts to the Province of Manitoba in exchange for income tax reductions. The total collection was appraised at over $68 million and resulted in approximately $28 million in income tax reductions. This credit was in turn used to create the Hudson's Bay History Foundation and the Hudson's Bay Charitable Foundation - a double plus for the Canadian people. Other private individuals, politicians and corporations have donated their archival records to designated institutions such as the University of Toronto Archives, The National Archives of Canada, The Archives of Ontario, and The City of Toronto Archives and have received tax receipts. The Archives Association Of Ontario (AAO) and the Association of Records Managers and Administrators (ARMA)Toronto Chapter, are co-sponsoring a full day devoted to donating, appraising, acquiring and preserving the valuable records that document Canadian history. The sessions will include such topics as fair market value determination, appraisal rationale as well as the process for certifying cultural property. This conference, in recognition of International Records Management Day and Archives Awareness Day will be held on Tuesday, April 6th, 1999. Does your organization have valuable records/artifacts that document the history of Canada, and are in jeopardy of being lost forever because of lack of funding to protect them? This is your opportunity to meet and hear various professionals who are currently working in both the archival and appraisal fields. LOCATION: The Bay, 401 Bay Street at Queen Street West, The Arcadian Court, 8th Floor, Toronto COST: AAO and ARMA Members $80.25 incl GST (Lunch included) Non-members $107.00 incl. GST (Lunch included) CONTACTS: AAO - Karen Teeple, The City of Toronto Archives (416) 397-7393 ARMA - Brenda Hobbs, Hudson's Bay Company (416) 861-4148 ==================== "FAX BACK" REGISTRATION FORM Name: Company: Phone: Fax: FAX THIS FORM TO: BRENDA HOBBS (416) 861-6688 Registration Deadline - April 2, 1999 Payment by CASH or CHEQUE, at the door only, prior to admission to the event ====================================================================== Below is the agenda for the day THE ARCHIVES ASSOCIATION OF ONTARIO and the TORONTO CHAPTER OF THE ASSOCIATION OF RECORDS MANAGERS AND ADMINISTRATORS Buried Treasure - Corporations & Designated Institutions Working Together to Preserve Canadian History April 6, 1999 Agenda 8:30 am Registration and coffee 9:00 am - 9:15 am Welcoming remarks Brenda Hobbs, Manager, Records & Historical Information Hudson's Bay Company 9:15 am - 9:30 am Corporate Benefits from donating archival records Speaker: Brian C. Grose, former Vice President and Corporate Secretary, Hudson's Bay Company 9:30 am - 10:30 am Caring for one of Canada's most valuable archival collections Chair: Brenda Hobbs Speaker: Judith Hudson Beattie, Keeper, Hudson's Bay Company Archives, Provincial Archives of Manitoba 10:30 am - 10:45 am Coffee Break 10:45 am - Noon The Appraisal Process and Determining Fair Market Value Chair: Karen Teeple, Manager, Archival Services, City of Toronto Archives Speakers: Prof. Elwood Jones, Ontario Chair, N.A.A.B. Edith Yeomans, Appraisal Associates Third speaker to be confirmed Noon - 1:15 pm LUNCH - In the Arcadian Court Dining Room 1:15 pm - 2:30 pm Determining Cultural Property and the Assignment of Income Tax Receipts Chair: Karen Teeple Speaker: Sonia Lismer, Assistant Secretary, Canadian Cultural Properties Export Review Board 2:30 pm - 3:30 pm Acquiring Cultural Properties/Charitable donations Chair: Marc Lerman, President, Archives Association of Ontario Speakers: Ian Wilson, Archivist of Ontario Richard Landon, Director, The Thomas Fisher Rare Book Library, University of Toronto 3:30 pm - 3:45 pm Coffee Break 3:45 pm - 4:30 pm Wrap-up Session Speaker: Kent Haworth, University Archivist, York University