For anyone wanting a crash course in document imaging  and management please
note the full course material is available to download free on the internet
if you cannot attend the course in Los Angeles.   Iona McCraith, AAO
Preservation Consultant

----- Original Message -----
From: "Steve Gilheany" <[log in to unmask]>
To: "'Listserv'" <[log in to unmask]>
Sent: Thursday, November 13, 2003 3:54 AM
Subject: 3 Day Course in Document Management and Document Imaging: Summer
2003, Fall 2003


>
> *****
> 3 Day Course in Document Management and Document Imaging: Fall 2003,
> Winter 2004
> *****
>
> All of the printed class materials are available free on the Internet
> for those who cannot attend the class:
> [http://www.archivebuilders.com/whitepapers/index.html]   All of the
> materials can be downloaded with a single click and then printed with a
> single click.  The materials are in a full text searchable PDF file.
> All acronyms are spelled out.  You can also download the materials as
> native Microsoft Office files so that you can incorporate these
> materials in your presentations, publications, or papers.
>
> The in-person course is free to graduate students in library science, to
> persons traveling from Africa, and to the native peoples of the United
> States, Canada, Australia, and New Zealand - please ask for a
> scholarship request review.
>
>
> The Next Two Courses:
>
> Three days, Fall 2003 (Weekend): Friday, December 12, 2003, 8:00 AM to
> 5:00 PM, Saturday, December 13, 2003, 8:00 AM to 5:00 PM, and Sunday,
> December 14, 2003, 9:00 AM to 5:00 PM at the downtown Los Angeles,
> Conference Center at Cathedral Plaza, Conference Room 5, at 555 West
> Temple St., Los Angeles, CA 90012, (213) 680-5273. There will also be an
> optional free visit to an archives and records center on Monday,
> December 15, 2003, 8:00 AM to 10:00 AM and 11:00 AM to 1:00 PM. Slight
> changes to the beginning and ending times may be made. Please see below
> for a detailed course description.
>
> Three days, Winter 2004 (Weekend): Friday, February 20, 2004, 8:00 AM to
> 5:00 PM, Saturday, February 21, 2004, 8:00 AM to 5:00 PM, and Sunday,
> February 22, 2004, 9:00 AM to 5:00 PM at the downtown Los Angeles,
> Conference Center at Cathedral Plaza, Conference Room 5, at 555 West
> Temple St., Los Angeles, CA 90012, (213) 680-5273. There will also be an
> optional free visit to an archives and records center on Monday,
> February 23, 2004, 8:00 AM to 10:00 AM and 11:00 AM to 1:00 PM. Slight
> changes to the beginning and ending times may be made. Please see below
> for a detailed course description.
>
>
> Please see the website for the course description and location.    The
> class description is at http://www.archivebuilders.com/abcourses.html
>
> ---
>
> This course is for managers who have been assigned to manage a document
> imaging system, and must start immediately, but can spend three days to
> study the subject and its background.  This course is designed to assist
> managers to be more effective in bringing the immediate and long term
> benefits of document imaging and document management to their
> organizations and to their organizations' clients, customers, and
> constituents.  Students will gain an understanding of how document
> imaging can be used and managed in both small and large-scale
> organizations.  Document imaging is the process of taking documents out
> of file cabinets, and off shelves, and storing them in a computer.  This
> course provides an understanding of the details that there is often no
> time to review in the rush to implement a system.  The course content is
> intended to be useful to students in their professional work for twenty
> years into the future and is also intended to be useful for planning to
> preserve digital documents forever.  The course may be too broad for
> those students seeking to learn a specific software application.
> Students will learn about the technology of scanning, importing,
> transmitting, organizing, indexing, storing, protecting, searching,
> retrieving, viewing, printing, preserving, and authenticating documents
> for document imaging systems, and archives.  Image and document formats,
> metadata, XML (eXtensible Markup Language), multimedia, rich text, PDF
> (Portable Document Format), GIS (Geographic Information Systems), CAD
> (Computer Aided Design), VR (Virtual Reality) and GPS (Global
> Positioning System) indices, image enabled databases, data
> visualization, finite element analysis models, animations, molecular
> models, RAM (Random Access Memory) based SQL (Structured Query Language)
> databases, knowledge management, data warehousing, records inventories,
> retention schedules, black and white, grayscale, and color scanning, OCR
> (Optical Character Recognition), multispectral imaging, audio and video
> digitizing, destructive (lossy) and non-destructive (lossless)
> compression, digital signatures and seals, encryption, the three
> components of vision: resolution, color, and motion, the imaging
> technology of continuous tone, halftoning, dithering, and pixels, RAID
> (Redundant Array of Inexpensive Disks) fault tolerance, ECCs (Error
> Correcting Codes for RAID, CD, and DVD), and mirrored site disaster
> planning will be discussed.  System design issues in hardware, software,
> networking, ergonomics, and workflow will be covered.  Emerging
> technologies such as the DVD Digital Video Disc, HDTV (High Definition
> TV), and very high speed Internet, intranet, and extranet links,
> Internet protocol stacks, and Internet 2 will be presented.  The course
> will include the DVD's role in completing the convergence of the PC and
> television, the convergence of telephony, cable, and the Internet, the
> merging of home and office, the merging of business and entertainment,
> and the management of the resulting document types.  Can everything be
> digitized?  The course follows Shakespeare through being (or not to be),
> love, wisdom, knowledge, information, data, bits, and discernable
> differences (optical disc pits).  Many professionals including records
> managers, librarians, and archivists work with document management
> issues every day.  While not limited to these professionals, this course
> builds on the broad range of tools and techniques that exist in these
> professions. The class content is designed so that students can benefit
> from each part of the class without fully understanding every technical
> detail presented.  This course is designed for non-technical
> professionals.  Several system designs will be done based on system
> requirements provided by the students.  System designs are done to
> provide an understanding of the design process, not to provide
> guaranteed solutions to specific problems.  There is no hands-on use of
> scanning equipment.  The course is designed to improve the ability of
> non-technical managers to participate in, and to direct, technical
> discussions. Instructional techniques include storytelling, iconic
> objects, and videos.  Interaction between students is considered an
> important part of the learning experience.
>
> The course covers a wide variety of materials and provides a foundation
> for understanding the many types of document management.  However, some
> people might find the materials presented too broad for their purposes.
> If, in the course materials, you find a single area of great interest to
> you, but you have no interest in the other topics, it might be better if
> you included just a portion of the class in a self-study plan.  Because
> the technology continues to evolve rapidly, and the spread of technology
> is also occurring rapidly, the course continues to evolve and is
> different each time it is taught.
>
> Instructor:  [log in to unmask], BA CS, MBA, MLS
> Specialization in Information Science, CDIA (Certified Document Imaging
> System Architect), CRM (Certified Records Manager), Sr. Systems
> Engineer, 20 years of experience in digital document imaging.
>
> These courses are presented in English.  Enrollment is limited.  Please
> call +1 (310) 937-7000 for questions about the course.  All enrollments
> are on a space available basis, with consent of the instructor.  The
> cost of the course is USD $675.00, includes a printed copy of the course
> materials, and is fully transferable to another person or to a future
> course.  Satisfaction guarantee: a full refund will be made to attendees
> up to two weeks following the end of the course.  The course fee
> includes unlimited attendance at future classes for review and refresh
> of the material covered.  The course carries no credit.  It is suggested
> that students submit the course materials for continuing education
> credit review by their professional organizations.  Students are
> encouraged to read the course materials and to speak with the instructor
> to determine if the course will be suitable for their purposes.  Archive
> Builders disclaims all responsibility beyond the presentation of the
> course materials.
>
> Because there is no charge for making a room reservation, and room costs
> increase when availability is limited, students are encouraged to make
> reservations as early as possible.  The course materials are updated
> from time to time, please check the version numbers.  Please check the
> website for information on nearby hotels:
> [http://www.archivebuilders.com/abcourses.html]
>
> The instructor has taught classes similar to this course to document
> imaging users and managers, in legal records management, to librarians
> and archivists, and to various industry groups.  He has worked in
> digital document management and document imaging for twenty years.  His
> experience in the application of document management and document
> imaging in industry includes:  aerospace, banking, manufacturing,
> natural resources, petroleum refining, transportation, energy, federal,
> state, and local government, civil engineering, utilities,
> entertainment, commercial records centers, archives, non-profit
> development, education, and administrative, engineering, production,
> legal, and medical records management.  At the same time, he has worked
> in product management for hypertext, for windows based user interface
> systems, for computer displays, for engineering drawing, letter size,
> microform, and color scanning, and for xerographic, photographic,
> newspaper, engineering drawing, and color printing.
>
> In addition, the instructor has nine years of experience in data center
> operations and database and computer communications systems design,
> programming, testing, and software configuration management.  He has an
> MLS Specialization in Information Science and an MBA with a
> concentration in Computer and Information Systems from UCLA, a
> California Adult Education teaching credential, and a BA in Computer
> Science from the University of Wisconsin at Madison.  His industry
> certifications include:  the CDIA (Certified Document Imaging System
> Architect), the AIIM Master, and AIIM Laureate, of Information
> Technologies (from AIIM International, the Association of Information
> and Image Management, [http://www.AIIM.org]), and the CRM (Certified
> Records Manager) (from the ICRM, the Institute of Certified Records
> Managers, an affiliate of ARMA International, the Association of Records
> Managers and Administrators, [http://www.ARMA.org]).
>
> The following is an example of the course materials available at
> [http://www.ArchiveBuilders.com/whitepapers/index.html]. There are also
> several papers that describe various document management topics in
> prose.
>
> Computer storage requirements for various digitized document types:
>
> 1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte)
> (on average, black & white, CCITT G4 compressed)
>
> 1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes
> (MByte) = 1 CD (ROM or WORM) 2 file cabinets = 10 cubic feet = 1,000
> MBytes = 1 GigaByte (GByte) 10 file cabinets = 1 DVD (WORM)
>
> 1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) =
> 1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes
> 8 boxes = 16 linear feet = 2 file cabinets = 1 GByte
>
> Steve Gilheany, CRM, CDIA
> Contact:  [log in to unmask]
> http://www.ArchiveBuilders.com
> (310) 937-7000
>
>