Please note that the IDC Chair must be the head of an institution.

pjh


On Tue, Apr 21, 2015 at 1:12 PM, Danielle Robichaud
<[log in to unmask]> wrote:
> Nominations are  being accepted until April 25, 2015 for three positions on
> the AAO Board. Each position requires a two-term commitment beginning at the
> end of May 2015 and ending in May 2017.
>
> In addition to invaluable networking and professional development
> opportunities, participation on the AAO Board is an excellent way to learn
> new skills and put those you already have to use in service of Ontario’s
> archival community. Please forward your interest about getting involved to
> AAO President Ned Struthers.
>
>
>
> Please forward your interest about getting involved to AAO President Ned
> Struthers by April 25th, 2015.
>
>
> Positions that are currently open for the 2015-2017 season include:
>
> Vice President/President Elect
>
> The Vice-President/President Elect primarily serves to provide assistance in
> planning and policy decisions as well as communications and advocacy. Along
> with the President, the VP represents the AAO at meetings with the
> organization's stakeholders and within the broader Canadian archival
> community. Specific duties include:
>
> Liaising with various AAO Committees and Chapters (is an ex-officio member
> of all committees save the IDC);
>
> Performing the duties of the President in cases of absence or inability;
>
> With the President, providing general supervision of the operations of the
> AAO, the staff, and secretariat office.
>
> Secretary/Treasurer
>
> The Secretary/Treasurer provides a key oversight function for the records
> management of the association. Specific duties include:
>
> Being acquainted with Roberts Rules of Order;
>
> Collecting and distributing materials including the agenda, reports, minutes
> from the previous board meeting, and the financial statements to the board
> in advance of meetings;
>
> Taking minutes at the meeting and ensuring that all decisions are motioned
> and recorded;
>
> Ensuring that the policy decisions and motions made by the board are
> included in the motions database and the policy and procedures manual;
>
> In collaboration with the Secretariat office,  ensuring that the records of
> the association are properly filed and housed.
>
> Reporting to the Board of Directors on finances;
>
> Monitoring the budget;
>
> Approving all expenses incurred by the association and signing all cheques
> of the association
>
>
> IDC Chair
>
> The Chair is a member of the AAO Board of Directors and participates in the
> governance of the association. The Chair reports on IDCSC activities to the
> Board and presents to the Board the consensus views of the IDCSC with
> respect to issues affecting AAO institutional members. The Chair is
> responsible for coordinating the activities of the IDCSC including:
>
> Calling the meetings;
>
> Creating an agenda in consultation with IDCSC members;
>
> Chairing the meetings;
>
> Reviewing reports from other Committee members for inclusion on the agenda;
>
> Acting as official Committee spokesperson or appointing a designate for this
> purpose;
>
> Representing the IDCSC on other Committees when necessary or providing for
> an appropriate designate;
>
> Leading the IDCSC in its strategic planning process.
>
> You are invited to contact current President and former Vice President Ned
> Struthers; current Secretary Laura Hallman; or current IDC Chair Matt
> Szybalski with any questions about these positions
>
> ====================================
>
>
> --
> Danielle Robichaud
> AAO Director Without Portfolio
>
> ====================================

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