Dear AAO Institutional Members,

Institutional Members in good standing of the Archives Association of Ontario are eligible to apply for grants under the terms of the Control of Holdings Cost Shared Cooperative Assistance Program, and the Preservation Management Cost Shared Cooperative Assistance Program. These grants are made available through the Canadian Council of Archives (CCA), with the AAO Institutional Development Committee administering the provincial competition for the programs.

Due to limited CCA funds, and in an effort to make funding available to as many institutions as possible, the Institutional Development Committee will be giving first consideration to grant applications under the Control of Holdings Program requesting $5,000 or less and to applications under the Preservation Management Program requesting $10,000 or less for the 2004-2005 grant year. The decision to lower the funding cap on applications under the Control of Holdings Program is due to a funding reduction to the program in 2003. 

Grant application packages are now available through the CCA website, and will be available on the AAO website as soon as possible.  Application packages can also be requested through the AAO Office. All applications are available in French upon request.

Each grant package includes:

        1.      Control of Holdings Cost Shared Cooperative Assistance Program Guide to Applicants (application form is included in the guide).

        2.      Preservation Management Cost Shared Cooperative Assistance Program Guide to Applicants (application form is included in the guide).

        3.      AAO Supplement to Canadian Council of Archives 2005-2006 Control of Holdings and Preservation Management Guides to Applicants, outlining additional AAO requirements, as well as highlighting CCA terms and conditions.  Please note that at time of writing, it has not been feasible to mount this document on the AAO website and it is therefore sent as an attachment to this email (AAO Supplement 05-06.doc).

Also available are applications for the Professional Development and Training Program and the Special Projects Program, which are funded from the Control of Holdings Program, and the Preservation Training and Information Program, which is part of the CPCAR Program.
 
To enter the competition, submit ten (10) copies of your completed application (the original and 9 photocopies) no later than 4:00 p.m. on Thursday, February 24, 2005.  Grant applications may be sent by mail, courier or hand delivered* to:

Amy Marshall
Chair, Institutional Development Committee 
                c/o Art Gallery of Ontario Library & Archives
317 Dundas Street West
Toronto, ON 
M5T 1G4

* Please note that hand-delivered applications must be received at the Art Gallery of Ontario's shipping dock, accessed via the laneway on McCaul Street between AGO and the Ontario College of Art and Design.   Shipping dock hours are Monday-Friday, 8:00 am - 4:00 pm.

Do not forward applications to the AAO Office.

If you have any questions or require additional information, please contact me by:
phone: (416) 979-6660 ext. 356 
fax:    (416) 979-6602
e-mail: [log in to unmask]

Sincerely, 

Amy Marshall
Chair, Institutional Development Committee

  <<AAO Supplement 05-06.doc>> 



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