OPEN COMPETITION
                            ARCHIVIST ASSISTANT

                           CITY MANAGER'S OFFICE
                        OFFICE OF THE CITY CLERK'S

BI-WEEKLY:  $ 1,026.92 - $ 1,341.69    ANNUALLY:  $ 26,700.00 - $ 34,884.00
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| AFFILIATION:             | NON-UNION               | GROUP:      |                         H |
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POSITION SUMMARY:   Under the general supervision of the Corporate Records
Manager & City Archivist, participates in the operation of the City
Archives and the Corporate records management program in accordance with
the established Divisional procedures, Records Retention By-law and current
Government legislation, including the Municipal Act and the Municipal
Freedom of Information and Protection of Privacy Act.

MAJOR RESPONSIBILITIES:


1.   Documents and maintains records transferred from City Departments and
agencies for retention   in the Records Centre and Archives.
2.   Sorts, arranges and describes records which have been scheduled for
permanent retention in   the City Archives.
3.   Retrieves records for City departments and agencies and responds to
all categories of research    requests.
4.   Reviews and processes the Destruction Authorization documentation,
verifying the       documentation and maintaining the destruction log.
5.   Participates in the development, production, revision and
implementation of Records Authority      Schedules.
6.   Provides training to City departments and Agencies.
7.   Prepares documents for microfilming and/or imaging.  Undertakes
microfilming as required.     Screens the processed product to ensure
quality and maintains documentation.
8.   Performs clerical, typing, word processing and computer functions
related to records       management/archives, processes payments and has
responsibility for balancing and processing   funds received within City
Archives.
9.   Participates in the production of the Directory of Corporate Records
and Personal Information      banks.
10.  Provides support to the Records Analyst/Archivist and the FOI
Co-ordinator/Records Analyst.
11.  Participates in the administration process and election tabulation
procedures for Municipal and  School Division Elections.
12.  Performs other such related duties as may be assigned.


QUALIFICATIONS:     A diploma in Records and Information management or a
diploma from a recognized Archives Technician program or related field or
equivalent combination of education and experience.  Must have knowledge of
microfilming procedure together with practical experience in the use of
microcomputers and proficiency in the use of related software packages.
Familiarity with the use of databases would be an asset.


Must be competent within the meaning of the Ontario Occupational Health &
Safety Act R.R.O. 1990 Chapter 0.1 as amended and be capable of issuing
clearly understandable written and oral instructions.


CONDITION OF EMPLOYMENT: Must be physically able and willing to lift and
retrieve file boxes, books and other archival material, weighing up to 40
lbs.  (Some retrieval may require the use of a safety ladder).  Must take
an Oath of Secrecy.