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JOB DESCRIPTION
ARIDO Heritage Archival Consultant
This is a contract position involving up to 100 hours in 1999 with the
possibility of continuing in the year 2000.
Position summary:
Under the direction of the ARIDO Heritage Archives Steering Committee,
and in accordance with recognized professional principles and procedures
and approved in-house policies, the archivist acquires, appraises,
arranges and describes, preserves, and makes available for research the
holdings of the ARIDO Heritage Archives.
Reports to:
Chair, Heritage Archives Steering Committee
Supervises:
Volunteers and temporary project staff
Duties:
Acquisition and Appraisal:
Acquires historically-significant material, and appraises it in relation
to the approved collections mandate; works with staff to establish a
system of regular transfers of ARIDO's records; accessions new
acquisitions in accordance with institutional procedures; maintains
accession files and donor records; acknowledges new acquisitions;
conducts oral history interviews.
Arrangement and Description:
Sorts and arranges archival holdings in accordance with recognized
archives principles; develops a system for the physical and intellectual
control of the holdings; prepares descriptions of the records at the
fonds/collections level and also at a more detailed level as appropriate
to the extent, medium, and content of the collection
Preservation and Storage:
Stores the holdings using supplies and equipment appropriate to ensure
their long-term preservation; orders and maintains a stock of
specialized archival storage supplies; advises the Steering Committee on
preservation/conservation needs; develops and implements a preservation
management program.
Reference and Access:
Registers researchers; assists researchers with their inquiries;
retrieves and refiles holdings requested by researchers; responds to
written and telephone inquiries; arranges for the provision of copies of
holdings requested by researchers; administers access restrictions and
copyright matters.
Administration:
Advises the Steering Committee on the need for new/revised policies and
procedures; prepares draft policies/procedures for approval; maintains
an up-to-date manual of policies and procedures; trains and supervises
volunteers and temporary project staff; prepares applications for grants
and external funding; develops budgets and workplans for the Steering
Committee; maintains statistics on the archives operation (e.g.,
holdings, archives use, etc.); prepares monthly/annual reports
Qualifications:
Education:
Formal training in archives principles and practice from a recognized
post-secondary institution
Experience:
2-3 years experience working in an established archives, performing all
basic archival functions
Knowledge:
Thorough grasp of archival principles and practice
Working knowledge of museum principles and practice
Working knowledge of conservation principles and practice
Familiarity with records management principles and practice highly
desirable
Good understanding of historical research and researchers' needs
Skills:
Excellent written and oral communication skills
Methodical work habits
Attention to detail and accuracy
Willingness to accept responsibility
Ability to use a computer and common word-processing/spread-sheet
software
Equipment Used:
Common office tools, photocopier, audio/video recording equipment,
audio/video playback equipment
Please forward application and resume before November 12 to:
Betty Stein
35A Marlborough Avenue
Toronto, Ontario
M5R 1X5
E-mail: [log in to unmask]
Phone (416) 323-1087
Regretfully, only candidates selected for interview will be contacted.
Interviews will take place on November 23 and 24.
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Suzanne Dubeau
AAOLIST Administrator
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