Further to concerns expressed via this listserv and others about the
international event held in Vancouver recently...
TEN FOUNDATIONAL STEPS TO ORGANIZING A CONFERENCE ON HEALTH PROMOTION
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1. Remember that, per the Ottawa Charter, health promotion is values-based
and inclusive of all those factors which determine our health and quality of
life.
2. Remember that life, death, sickness, health, work, play ... all these
take place within a social milieu. Thus recognize that grassroots groups
working in community* (GGWC) are the most directly in touch with how the
social determinants of health affect the health and wellbeing of individuals
and their communities.
3. Ensure that your organizing committee includes a minimum of 50%
representatives from GGWC.
4. Make one of your first tasks the creation of a timetable or action plan
that includes the tasks to be done, who will be responsible for them, how
and when those responsible will report to the general committee on their
progress, and when the tasks are to be completed. Include a meeting schedule.
5. Create a website.
6. Invite representatives from GGWC to be the conference keynote speaker(s)
and arrange to have at least 50% of the conference plenary speakers be from
GGWC.
7. Create a draft agenda early in the process, post it to the website and
update it as speakers, events, activities, timetables, etc. are finalized.
8. Ensure that all promotional materials, including the conference website,
use plain language that is friendly, inclusive and welcoming.
9. Arrange funding to cover or assist with the costs of registration,
travel, food and accommodation to ensure that individuals and community
groups that want to participate can.
10. Ask others who have organized successful conferences how they did it. (I
recommend asking Campus-Community Partnerships for Health
(http://depts.washington.edu/ccph/), which hosted its 10th annual conference
"Mobilizing Partnerships for Social Change," in Toronto, April 11 to 14/07.
That conference was the best organized, and one of the most inclusive of the
15 conferences in which I've participated.)
Chrystal Ocean, Coordinator
Wellbeing through Inclusion Socially & Economically
http://www.wise-bc.org/
Policies of Exclusion, Poverty & Health: Stories from the front
http://www.wise-bc.org/CVProject/book.html
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