Dear Paul...

I've decided to post this to the list to see how others feel about this
situation.

I remember at last year's AGM that a decision was made then that the
mail-in ballot would be held since we were unable to complete this
business during the regularly scheduled AGM.

However, in trying to find a bit of time to review these proposed
changes yesterday in time to vote, I found myself increasingly
ambivalent about the mail-in ballot approach.  I found that I would have
liked a chance to discuss the implications of the vote in an open forum
in the presence of other AAO members. These are important matters and
time *should* be made to deal with them in the AGM somehow.  In the end,
I could only bring myself to vote as abstaining.

I recognize that the challenges faced by the Board in governing the AAO
are real and that the decision to proceed in this manner was taken for a
reason.  But I also think we need to see whether there are other
approaches we could take to ensure that dealing with AGM issues get the
time and attention they should.

Perhaps in future annual conferences, the AGM should be held over a
lunch, or between two sessions.  This might help keep the AGM to time
while drawing on a larger number of the membership.

Best wishes to all,
Suzanne Dubeau



"Henry, Paul" wrote:
>
> A reminder to all AAO members that the ballot on proposed changes to the
> constitution, as outlined in the current OTR, is due. This is your last
> chance to vote! Thanks in advance for participating.
>
> For those who need the current constitution to compare changes, it can be
> found at: http://aao.fis.utoronto.ca/pdf/2001constitution.pdf
>
> Paul J. Henry
> President
>
> -----
> Archives Association of Ontario
> Mail-in Ballot
>
--
Suzanne Dubeau
Acting University Archivist & Head, Special Collections
York University Archives & Special Collections
Scott Library, Room 305, 4700 Keele Street, Toronto, ON M3J 1P3
(416) 736-5442  FAX (416) 650-8039